Thirty minutes keeps you current only when each day already closes properly. The weekly routine does not recreate lost receipts: it collects, reconciles and isolates exceptions. Its job is not to produce the balance sheet, but to make the week intelligible before detail fades.
Set the timer
- 0–5: collect and name evidence.
- 5–10: reconcile sales and tenders.
- 10–15: check bank and deposits.
- 15–20: file purchases and payouts.
- 20–25: scan customers, suppliers and stock.
- 25–30: log exceptions, export and back up.
Before starting the timer
Prepare one weekly folder, a temporary physical inbox and one exception sheet. Cash closes, card slips, bank reports, supplier invoices and payout evidence should arrive continuously.
- Reject evidence with no date or owner.
- Photograph thermal receipts before fading.
- Retain an original where needed.
- Use YYYY-MM-DD-supplier-amount naming.
- Distinguish missing evidence from unidentified payment.
The CGNC requires dated, filed source evidence linked to entries. Naming is the practical route to that outcome.
Minutes 0–15: revenue and treasury
Compare sales with counted cash, card batches and other tenders. Then match bank deposits, allowing only documented timing and fees.
| Control | Expected answer |
|---|---|
| Cash | book till, count and variance |
| Card | gross transactions, fee and settlement |
| Transfer | customer and invoice |
| Refund | sale/credit and evidence |
| Withdrawal | purpose, recipient and document |
Do not make a difference disappear through an invented expense. Leave it visible with an owner and resolution date.
Minutes 15–25: spending, parties and stock
File each purchase after checking supplier, date, purpose, amount and payment. Scan overdue customer invoices, unpaid supplier bills and unusual stock movements.
- Flag likely duplicates.
- Link part-payment to invoice.
- Separate business purchase from owner movement.
- Flag delivery with no invoice.
- Review returns, waste and adjustments.
- Note a possible fixed asset for the accountant.
You do not decide the account or deductibility in 30 minutes; you supply the facts needed for that decision.
Stop the timer when exceptions pile up
If more than a few differences remain, create a separate clean-up session. Artificially keeping the review to 30 minutes does not make the pack reliable.
Minutes 25–30: close the week
Export sales and payments, back up evidence and send a structured note: totals, differences, missing documents and decisions required.
- Green: reconciled and evidenced
- Amber: explained but not yet accounted for
- Red: source or document missing
- Owner: person who must answer
- Due: date before monthly close
BelloPOS can speed up recorded sales, payment and stock totals. The bank statement and supplier evidence remain external sources.
Mistakes to avoid
- Running it without daily closes.
- Editing a total to match.
- Putting purchases into miscellaneous.
- Missing part-payments.
- Overwriting the prior export.
- Leaving red items until month-end.
Frequently asked questions
Does 30 minutes replace an accountant?
No. It prepares clean data and evidence; the professional classifies, posts, reviews and advises.
What if volume is high?
Split by day, till or site and add time. Control quality matters more than the slogan.
Should I select PCGE accounts?
Not without an approved organisation. Describe the transaction and supply evidence; mapping belongs to the chart used.
How is missing evidence handled?
Log transaction, amount, owner and due date; never manufacture a document.
Does BelloPOS reconcile the bank?
It supplies the recorded sales/payment side. Final control also needs bank, processor and accounting records.
What to take away
The routine works when every week becomes a small closed pack: sales reconciled, spending evidenced, differences named and questions transmitted before the next month.
Sources
The figures and rules quoted above come from these pages, read on the date given in the article.
- Ministry of Economy and Finance, General Code of Accounting Standardisation, read 1 September 2026
- Ministry of Justice, Commercial Code, read 30 August 2026
Close the week with stable totals
Use sales, tender and stock reports as the starting point, then attach external evidence and exceptions.
Read next
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